Southwestern Association of Forensic Scientists
Southwestern Association of Forensic Scientists Southwestern Association of Forensic Scientists

Officer Duties - Officer Duties

Officer Duties

Officer Duties

President:

The President shall preside at all meetings of the Association and preserve order and decorum. The President shall carefully supervise the affairs of the Association and labor for its usefulness and efficiency. The President shall appoint all committees as provided for herein. The President shall fill all vacancies caused by death, resignation, or other causes except as specifically provided otherwise herein. The President shall serve as a member of the Board of Directors.

President-elect:

The President-Elect shall act as presiding officer of the Association during the temporary absence or disability of the President. The President-Elect shall automatically succeed to the office of President in the event of the death, disability, resignation or removal from office of the President and shall serve the un-expired term thereof. The President-Elect shall coordinate the activities of the Membership Committee by maintaining contact with the Committee Chairman.

Chairman of the board / past president:

The office of Immediate Past President shall be held by the retiring President for a period of one year or until the next fall business meeting, during which time he/she shall serve as Chairman of the Board of Directors until succeeded by the next retiring President of the Association.

Secretary:

The Secretary shall keep the records and minutes of the Association. The office of the Secretary shall maintain a copy of all financial reports, bank records, and monthly bank statements for the past five years. In his/her absence at the Board of Directors Meeting or Business Meeting, the Secretary shall ensure that a method for accurately recording the minutes is made available to the officer presiding over the meeting. The Secretary shall endeavor to keep all members informed of current events relating to the Association. The Secretary shall maintain the computer hardware and software used in maintaining Association records. The Secretary will also provide copies of Association software and operating manuals to Committee Chair and appropriate Board Members to ensure all Association records are maintained under a common format. The Secretary shall serve as a member of the Board of Directors.

Treasurer:

The Treasurer shall draw all warrants and checks for the expenses of the Association, which shall be signed by him/her, the President of the Association, or the Immediate Past President. The Treasurer shall receive all monies due the Association. All monies shall be deposited in an account or accounts for the benefit of the Association. Each account or financial institution shall be approved by the Board of Directors. The Treasurer shall, within thirty (30) days of receipt, forward a copy of all financial statements, monthly bank statements, or bank records for each account in which the Association monies are deposited, to the Secretary of the Association. The Treasurer shall keep a just and accurate financial account of the Association and shall give a financial report at each business meeting. The Treasurer shall provide a copy of all financial statements, monthly bank statements, or bank records for each account in which Association monies are deposited to the Audit Committee for the period of time from the last audit to the current date. These statements will be made available to the Board of Directors as required. In the event that the Treasurer is unable to attend a business meeting, the Treasurer will forward a copy of the Treasurer's report to the Secretary of the Association, so that the report may be presented to the membership and the Board of Directors. The office of the Treasurer shall maintain the original of all financial reports, bank records, and monthly bank statements for the past five years. The Treasurer shall serve as a member of the Board of Directors.